My Top 10 Posts of 2014

This has been a great year — a year in which, among many challenges and accomplishments, I’m thrilled to have launched this blog.


Photo courtesy of Dennis Skley on Flickr

I’m especially grateful for you, the handful of people who have come aboard and supported my journey into becoming a writer, in addition to a nonprofit professional. Your support and encouragement have kept me going!

As I look back on Year 1 (or should I call this Year 0?), I thought I might share the Top 10 posts from the year — those that received the most shares on social media and email and the most views on my website. I thought this might be especially helpful for those who have subscribed more recently — you may have missed some earlier posts that you might find interesting or helpful.

What’s the Point of Personal Productivity?

I have a whole series of articles cooking in my head about personal productivity: how to go paperless, how to use an iPad to tame your to-do list, how to regain your sanity by cleaning up your office, and more. But before we tackle any of that, we need to address a critical question:


Image courtesy of Jake Johnson on Flickr
What’s the point?

How To Stand Out During and After Meetings

Before I get to this week’s article, could you do me a favor? Please click one of the share buttons and share this post with your circle of friends. I appreciate it!

There is a simple trick to standing out during your meetings and continuing to impress afterward. It’s so simple that it’s astounding that not very many people do it. What’s the trick? Schedule time in your calendar to prepare for and follow-up from meetings. When you schedule a meeting, you should actually add three appointments to your calendar.


Photo courtesy of David Wall on Flickr

Schedule Time to Prepare for Meetings

It doesn’t take long to prepare for most meetings — usually no more than 10 minutes. Sometimes you have the 10 minutes available just before the meeting, but more often than not, you are running in and out of meetings most of the day. The key here is to schedule a time when you’ll prepare: maybe it’s over morning coffee, or in several blocks of time in the afternoon. Whenever you do it, start your day knowing exactly when you’ll prepare.

3 Reasons to Stop Sending E-mails at Night

It’s 9:45 p.m. and you’re working at home, because “if I don’t get a few things checked off my list tonight, I’ll have a terrible day tomorrow.” But whatever you do, don’t click “Send.”


Image courtesy saranv on Flickr

There are three reasons you should not send e-mail after about 7:00 p.m. in the evening:

Outsourcing the Low-Hanging Fruit

You have them — we all do. There are probably several responsibilities you “have to do” that make you feel like you’re wasting your time. But do you really have to do them?

Low-Hanging Fruit

Image courtesy of iancarroll on Flickr

In late 2013, I was underwater. Our organization’s recent successes were causing huge increases in my biggest time-vacuums: IT maintenance, website, e-newsletter and social media. Of course, all four of these things are critically important to our success, and they have to be done. But without question, these four functions could — and should — be done by someone other than the executive director.

The Email You Can’t Live Without

If your nonprofit is still operating in the dark ages regarding email and calendars, pay attention.

Image courtesy of cicciodylan via Flickr

Image courtesy of cicciodylan on Flickr

Microsoft is now offering Office 365 for FREE. Office 365 includes services that only the biggest, most sophisticated nonprofits used to be able to afford: